Performance Management – Tips to make these meetings beneficial

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Do you carry out performance review? Are you prepared to have these very beneficial meeting?  Here are some tips on how to get started: 

First thing I would recommend is making sure all job descriptions are fit for purpose and relevant for the job. Depending on the size of your organisation, line or departmental managers will play a vital role in instilling a culture of high performance throughout your organisation. Here are a couple of steps that Right Hand HR  would recommend to get your company ready for performance reviews and goal setting for the rest of the year.

  1. Do you currently have a policy in place in relation to performance management? If not this is something we recommend you look at. The policy should demonstrate the company’s commitment to a high performance environment throughout.
  2. Set goals and targets for the company, then each department/team and then for individual staff members. By including each team member in the goal setting task this will get everyone thinking about what they want to achieve not only in terms of the company but also on a personal level. If people have a personal interest they are more likely to work harder to achieve the goals.
  3. Have continuous meetings. Organisations are moving away from, what some have referred to as the bureaucratic annual performance reviews and are having weekly or monthly catch ups to make sure everyone is still working towards the same goal. This seems like a tall order, however if review the goals regularly as part of your 121’s it will ensure everything is kept on track.
  4. Don’t just focus on under performers, your star players will need to be incentivised and motivated as much as an underperformer.
  5. If you have bonuses that are linked to targets, ensure that the bonus rating system clearly outlines the goals and targets that need to be achieved and also explains what proportion of the bonus will be paid depending on different levels of achievement.
  6. Lastly, having the performance meeting; be well prepared, give the individual ample opportunity to talk about how they feel they are getting on in their role, agree on action plans moving forward, agree on timelines and schedule a date for the next meeting there and then.

Having continuous and regular performance meetings with all employees is essential for the growth and sustainability of a company. By having clear targets and goals set in advance of the year ahead you will keep everyone working towards the same goals.

If you would like any support for further advice on managing performance Right Hand HR can provide a full suite of tools for you.  Many of our clients   have told us that they have been invaluable and as a result have found performance management easy to introduce to the workplace.

For more detail you can contact Mary on 086 822 5448.